When you get to the Scheduling tab, you will notice two sections.
The Checklist at the top and the Schedule your Qvest at the bottom.
This is a recap that shows you whether you need to edit Participants, Groups or Topic before you can proceed to scheduling your Qvest.
If you missed something in Participants, Groups or Topic, you'll get a message here that tells you what to do or what we recommend you do.
There are three indicators in the checklist rows that should guide your attention, when you enter the Scheduling tab.
A green checkmark means that you set up that part successfully and according to the Qvest recommendations.
A yellow triangle with an exclamation mark means that you set up that part of the Qvest sufficiently well to schedule the Qvest, but you don't meet the Qvest recommendations fully.
A red circle with an exclamation mark means that you did not set up that part of the Qvest sufficiently well to schedule the Qvest.
If there is a red circle in any checklist row, you cannot schedule your Qvest.
Schedule your Qvest
The bottom part of the Scheduling tab is where you define when to send out your invitation email, when to open the Qvest and when to close it.
A Qvest has three phases and each phase starts with the participants receiving an email telling them what to do.
These 3 emails are sent out based on the dates and times you choose here.
First, you choose a date and a time for sending out your invitation email. This email includes a link to your Qvest Page.
Next, you choose a date and a time for sending out the opening email. We recommend that you send this out 2 days after sending out the invitation email.
As soon as the Qvest opens, the participants can exchange questions and answers.
Lastly you pick a date and time for closing the Qvest. We recommend you keep the Qvest open for 3 days.
When the Qvest closes, your participants get access to the Qvest Output page, which is open for 14 days.
Here is an example of a Qvest that is set up correctly and ready to schedule.
When you tap the Schedule Qvest button in the lower right corner, you will see a summary of the Qvest before you confirm and schedule the Qvest.